University of the Philippines ManilaOffice of Continuing Education

Before your activity

CE Activity Application

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Every continuing education activity conducted by a UP Manila college or unit needs an approved Application for the Conduct of Continuing Education Activity. The faculty-in-charge prepares it, and it is endorsed up to the Chancellor for final approval.

UPM-NGS-OP-04F1

Application for the Conduct of Continuing Education Activity

Submit at least two months before the conduct of the CE activity.

Fill out online →

You get a reference number to track your submission and the official form already filled out, ready to print and sign.

What you will need

Have these details ready before you fill up the form.

  • College / unit and department
  • Faculty-in-charge, with telephone number and e-mail
  • Title of the course or workshop
  • Sustainable Development Goal addressed (1–17)
  • Registration fee (if any) and estimated net income
  • Date and venue
  • Target participants and target number of participants
  • Professions applied for, and whether CPD units will be given

Application flow

  1. Faculty-in-charge

    Fill up the OCE application form

    Fill out the application online to get a reference number and the official form already filled out.

  2. Faculty-in-charge

    Submit to your OCE College Coordinator

    Send the soft copy of the application to the OCE College Coordinator for signature by the College Coordinator and the Head of Unit (Dean).

  3. OCE College Coordinator

    Endorse to OCE through TRACKS

    The College Coordinator endorses the signed application form to OCE through TRACKS.

  4. Office of Continuing Education

    OCE receives and processes the application

    OCE reviews the application form and processes it for signature.

  5. Office of Continuing Education

    Forward to OVCAA

    OCE forwards the application to the Office of the Vice Chancellor for Academic Affairs.

  6. Office of the Chancellor

    Final approval

    The application is forwarded to the Office of the Chancellor for final approval.

  7. Office of Continuing Education

    Approved form returned to the college/unit

    The approved application form is sent back to the requesting college or unit.

Signatories

The form is signed, in order, by:

  • Faculty-in-charge (prepared by)
  • College Continuing Education Coordinator
  • Head of Unit
  • OCE Coordinator
  • Vice Chancellor for Academic Affairs (approval recommended)
  • Chancellor (approved by)

After approval

OCE provides copies of the approved application form to:

  • Requesting unit / college
  • Information Management Systems’ Office
  • Cashier Division

Once the activity is done, submit a Post-Activity Report within two months.

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